1 mins readThe Attendance Register is a formal record that logs employee presence, start and end times, and absences for a work period. It is the primary document used to track who is on site or working remotely.
What is an Attendance Register?
An attendance register documents daily or shift-level attendance for each employee. It may be paper based or maintained in HR or time and attendance systems. The register supports payroll calculations, absence tracking, and labor reporting.
How Does it Work?
A manager or automated system records clock in and clock out times, or marks presence and absence codes. The information is reviewed for accuracy, used to calculate hours worked, and retained to meet compliance and audit needs.
Practical Usage in HR
- Payroll: Verify hours and overtime for pay processing
- Compliance: Evidence for labor law and audit requirements
- Workforce planning: Identify patterns of absence and attendance
Example: The attendance register showed late arrivals three days in a row, prompting a discussion with the employee.
Related HR Concepts
Related terms include timesheets, time and attendance systems, absence management, payroll records, and attendance policy. These concepts work together to manage and report employee time accurately.