1 mins readJob Specification is a document that lists the qualifications, skills, experience and attributes required for a specific role. It helps hiring managers and recruiters match candidates to role requirements.
What is Job Specification
In HR the job specification complements the job description. It focuses on person requirements rather than duties. Typical items include education, certifications, technical skills, competencies and physical or legal requirements.
How does it work
HR teams create a job specification after job analysis or role review. Recruiters use it to screen CVs and design assessments. Managers use it to evaluate fit during interviews and for performance onboarding.
Practical usage
Where and why organisations use a job specification:
- Recruitment: shortlisting and writing accurate adverts
- Compliance: documenting minimum qualifications for regulated roles
- Payroll and grading: assigning correct pay bands and job codes
- Workforce planning: identifying skills gaps and training needs
Examples: "Accountant: CPA required, 3 years experience, Excel and tax software skills" or "Warehouse operative: lifting up to 25kg, forklift licence preferred".
Related HR concepts
Closely related terms include job description, person specification, job analysis and competency framework. These documents work together to define role expectations.