2 mins readSubject: Final Settlement Confirmation
Dear [Employee Name],
We refer to your separation from [Company Name] and confirm that all final settlement payments and exit formalities have now been completed.
This letter serves as confirmation of your final settlement details, as outlined below:
Employee details:
- Employee Name: [Employee Name]
- Employee ID: [Employee ID]
- Job Title: [Job Title]
- Department: [Department]
Employment details:
- Last Working Day: [Last Working Day]
- Reason for Separation: [Resignation / Retrenchment / Termination / Contract Completion]
Final settlement summary:
Your final settlement includes the following payments and deductions, processed in accordance with company policy and applicable laws:
- Outstanding salary up to your last working day
- Payment in lieu of notice (if applicable)
- Accrued but unused leave (if applicable)
- Severance or gratuity (if applicable)
- Statutory deductions and other authorized deductions
The net final settlement amount of [Net Amount] was paid to you on [Payment Date] via [Payment Method].
Clearance confirmation:
We confirm that all company property has been returned and all exit clearance requirements have been completed. With this settlement, there are no further financial obligations between you and [Company Name], subject to applicable laws.
We thank you for your contributions during your tenure with [Company Name] and wish you success in your future endeavors.
Should you have any questions regarding your final settlement, please contact [HR Contact Name] at [HR Contact Email].
Warm regards,
[HR Name]
[HR Title]
[Company Name]
Disclaimer: This letter is issued for confirmation purposes only and does not constitute legal advice. Final settlements are subject to applicable labor laws and company policies.