Flexible Working Hours Letter Template for Employers

Subject: Flexible Working Hours Letter

Dear [Employee Name],

This Flexible Working Hours Letter sets out the agreed flexible working arrangement between [Company Name] and you and confirms the terms, effective date, and responsibilities associated with the arrangement.

Position: [Position]
Department: [Department]
Reporting to: [Manager Name]

Effective Date: [Effective Date]

Agreed Working Hours and Schedule:
The employee will work [Hours] per week on a flexible schedule. Standard agreed core hours are [Start Time] to [End Time] on [Days]. Any variation to this schedule must be approved in advance by [Manager Name].

Conditions:
This arrangement is subject to the following conditions: [Conditions]. The company may review the arrangement after a trial period of [Trial Period] or earlier if business needs require.

Employee Responsibilities:
You must ensure availability during agreed core hours, maintain required performance and communication standards, and notify your manager promptly of any issues that affect your working pattern.

Company Responsibilities:
The company will provide the agreed support and resources to enable this arrangement and will monitor the arrangement to ensure operational effectiveness.

Actions Required:
Please sign and return a copy of this letter to HR by [Date] to confirm your acceptance of the terms. Any subsequent changes must be made in writing and approved by the manager and HR.

We appreciate your cooperation and commitment to ensuring this arrangement supports both your needs and the needs of the business.

Warm regards,
[HR Name]
[HR Title]
[Company Name]

Acknowledgement:
I acknowledge and accept the terms of this Flexible Working Hours Letter and agree to comply with the conditions outlined above.

Employee signature: ____________________________ Date: [Employee Signature Date]

HR signature: _________________________________ Date: [HR Signature Date]

Disclaimer: This is not to be taken as legal or HR advice. Since employment laws change over time and can vary by location and industry, consult a lawyer or HR expert for specific guidance