2 mins readSubject: Leave Approval Letter
Dear [ Employee Name ],
This letter confirms that your request for [ Leave Type ] submitted on [ Date ] has been approved by [ Company Name ]. Your approved leave period is from [ Start Date ] to [ End Date ] inclusive. Reference number: [ Approval Reference Number ].
Employment terms: Your employment terms remain governed by your existing employment agreement with [ Company Name ]. Entitlements such as pay, benefits and accruals during the approved leave will follow company policy.
Effective dates: Approved leave start date: [ Start Date ]. Approved leave end date: [ End Date ]. If you plan to return earlier or extend your leave, notify [ Reporting Manager Name ] and [ HR Name ] as soon as possible.
Conditions and actions required:
1. Complete any required handover to [ Reporting Manager Name ] before [ Start Date ].
2. Ensure your out-of-office message is set and critical tasks are delegated.
3. Provide any required documentation to HR by [ Date ] if applicable.
Responsibilities and acknowledgements: While on leave, you are expected to remain reachable only for urgent matters unless otherwise agreed. Continued compliance with company policies is required during the leave period.
Contact: For questions or to request changes, contact [ Reporting Manager Name ] or [ HR Name ] at [ Company Name ].
Please keep this letter for your records. We trust you will use the approved leave period as planned and notify us promptly of any changes.
Warm regards,
[ HR Name ]
[ HR Title ]
[ Company Name ]
Employee acknowledgement: I, [ Employee Name ], acknowledge receipt of this Leave Approval Letter and accept the terms and conditions stated above. Signature: [ Employee Signature ] Date: [ Signature Date ].
Disclaimer: This is not to be taken as legal or HR advice. Since employment laws change over time and can vary by location and industry, consult a lawyer or HR expert for specific guidance