Mental Health Support Letter Template for Employees and Managers

Subject: Mental Health Support Letter

Dear [ Employee Name ],

This letter is to inform you that [ Company Name ] is offering mental health support and resources to assist you in managing your wellbeing at work. The purpose of this Mental Health Support Letter is to outline available support, any proposed accommodations, and the steps required to access assistance.

Support Overview

- Support program: [ Support Program ]

- Effective date: [ Effective Date ]

- Primary contact: [ HR Contact Name ], [ HR Contact Title ], contact at [ HR Contact Email ] or [ HR Contact Phone ]

Employment Terms and Impact

- Current employment status: [ Employment Status ]

- Any temporary changes to duties or schedule: [ Employment Terms or Adjustments ]

Accommodations and Conditions

- Proposed accommodations: [ Accommodation Details ]

- Expected duration: [ Duration ]

- Conditions or actions required by the employee: [ Conditions or Actions Required ]

Responsibilities and Confidentiality

- Manager responsibilities: [ Manager Name ] will [ Manager Responsibilities ]

- Employee responsibilities: [ Employee Responsibilities ]

- Confidentiality: Information will be handled in accordance with company policy and treated as confidential to the extent practicable. Specific details: [ Confidentiality Statement ]

Next Steps

- To accept or discuss these arrangements, please contact [ HR Contact Name ] by [ Acknowledgement Deadline ].

- If further assessment is required, the company may request documentation or a meeting with occupational health or a designated provider: [ Assessment Details ]

We aim to provide a supportive and flexible approach while balancing operational needs. This Mental Health Support Letter is intended to assist with planning and to document agreed support for HR records.

Warm regards,

[ HR Representative Name ]
[ HR Representative Title ]
[ Company Name ]

Acknowledgement

By signing below, I acknowledge receipt of this Mental Health Support Letter and agree to discuss the proposed support and any next steps as outlined above.

Employee signature: ___________________________ Date: [ Date ]

Disclaimer: This is not to be taken as legal or HR advice. Since employment laws change over time and can vary by location and industry, consult a lawyer or HR expert for specific guidance