2 mins readSubject: [ No Dues Certificate ]
Dear [ Employee Name ],
This letter serves as an official [ No Dues Certificate ] issued by [ Company Name ]. The purpose of this certificate is to confirm the clearance status of the employee named above and to record settlement of company dues and return of company property as applicable.
Employee details:
Employee Name: [ Employee Name ]
Employee ID: [ Employee ID ]
Department: [ Department ]
Designation: [ Designation ]
Employment terms and effective dates:
Period of employment: From [ Start Date ] to [ End Date ].
Certificate effective date: [ Effective Date ].
Conditions and actions required:
- All company property issued to the employee, including but not limited to [ List of Items ], must be returned to [ Company Name ] by [ Return Date ].
- Any pending financial obligations, reimbursements or advances identified in the employee account should be settled by [ Settlement Date ] or as otherwise agreed with HR.
- Final payroll and settlements will be processed following receipt and verification of returned items and clearance of pending obligations.
Responsibilities and acknowledgements:
- By receiving this certificate, the employee acknowledges that all company property listed has been returned or will be returned as specified and that any known dues will be settled in accordance with the conditions above.
- This certificate confirms that, to the best of the company’s knowledge at the time of issuance, there are no outstanding dues or liabilities recorded against the employee except those explicitly noted herein: [ Outstanding Items ].
Closing paragraph:
We confirm issuance of this [ No Dues Certificate ] on the effective date noted above. If further clarification is required, please contact [ HR Contact Name ] at [ HR Contact Email ] or [ HR Contact Phone ].
Warm regards,
[ HR Name ]
[ HR Designation ]
[ Company Name ]
Acknowledgment (employee):
Employee signature: _______________________
Name: [ Employee Name ]
Date: [ Date ]