Performance Improvement Plan (PIP) Letter Template for Managers

Subject: Performance Improvement Plan (PIP) Letter

Dear [ Employee Name ],

This letter serves to inform you that [ Company Name ] is initiating a Performance Improvement Plan (PIP) to address the following performance concerns: [ Performance Issues ]. The intent of this Performance Improvement Plan (PIP) Letter is to outline expectations, provide support, and set measurable goals for improvement.

Employee: [ Employee Name ]
Job Title: [ Job Title ]
Department: [ Department ]
Manager: [ Manager Name ]

Effective Dates: The PIP will begin on [ PIP Start Date ] and conclude on [ PIP End Date ]. Interim review dates are scheduled as follows: [ Review Dates ].

Performance Concerns: [ Performance Issues ]

Required Improvements and Objectives: [ Required Improvements ]. Specific success criteria include: [ Success Criteria ].

Actions Required by Employee:
- Attend scheduled meetings with [ Manager Name ] on the dates listed in [ Review Dates ].
- Complete assigned tasks and training as outlined in [ Support Provided ].
- Demonstrate measurable improvement against the success criteria by [ PIP End Date ].

Support and Resources: [ Company Name ] will provide the following support: [ Support Provided ]. Your manager, [ Manager Name ], and [ HR Representative ] will be available to coach and monitor progress.

Evaluation and Consequences: Progress will be evaluated on the review dates listed above. If sufficient improvement is not achieved by [ PIP End Date ], possible next steps may include reassignment, further corrective action, or termination of employment as outlined by company policy. These outcomes will be discussed with you before any final decision is made.

Employee Acknowledgement and Responsibilities: By signing below you acknowledge receipt of this Performance Improvement Plan (PIP) Letter, understand the expectations, and agree to participate in the improvement process.

We are committed to supporting your success and encourage you to raise any questions with your manager or [ HR Representative ].

Warm regards,

[ HR Representative ]
[ HR Title ]
[ Company Name ]

Acknowledgement:
Employee Signature: ____________________________ [ Employee Signature ]
Date: [ Date of Acknowledgement ]