3 mins readDear [ Employee Name ],
This letter serves as a formal [ Performance Warning Letter ] to document concerns regarding your performance in your role. The purpose of this communication is to clearly state the areas of concern, required improvements, and the timeframe for review. This warning is issued on [ Date ].
Employment Terms
You are employed as [ Job Title ] in the [ Department ] and report to [ Manager Name ]. This letter supplements your existing employment terms and is part of your personnel record at [ Company Name ].
Effective Date
This warning is effective from [ Effective Date ]. The matters prompting this notice relate to performance observed on or about [ Date ] and ongoing expectations set by management.
Concerns and Required Actions
- Specific concerns: [ Describe Performance Issues ].
- Expected improvements: [ Improvement Plan ].
- Measurable targets or standards: [ Performance Targets ].
- Support provided: [ Support or Resources ].
- Required actions by you: [ Next Steps ].
Review and Follow Up
A progress review will take place on [ Review Date ]. During the review we will assess progress against the improvement plan and determine any further steps. Continued failure to meet expectations may result in additional disciplinary action, up to and including termination.
Responsibilities and Acknowledgement
You are expected to engage constructively with the improvement process and complete any agreed actions. Please meet with [ Manager Name ] on [ Meeting Date ] to discuss this plan. You are required to sign and return an acknowledgement of this letter by [ Acknowledgement Date ].
Next Steps
- Attend the scheduled meeting: [ Meeting Date ].
- Follow the improvement plan: [ Improvement Plan ].
- Complete any required training or actions: [ Required Actions ].
- Report progress as agreed with your manager.
We are committed to supporting your success in this role. If you have questions or need clarification, please contact [ HR Contact Name ] at [ HR Email ].
Sincerely,
Warm regards,
[ HR Contact Name ]
[ HR Title ]
[ Company Name ]
Acknowledgement of Receipt
I, [ Employee Name ], acknowledge receipt of this Performance Warning Letter dated [ Date ]. I understand the contents and the expectations described above.
Employee signature: ______________________ Date: [ Signature Date ]