Probation Extension Letter Template for Employers

Subject: Probation Extension Letter

Dear [Employee Name],

We are writing to inform you that the probation period for your position as [Position] with [Company Name] will be extended. The original probation end date was [Original Probation End Date]. The new probation end date will be [New Probation End Date], effective [Effective Date].

Employment Terms

Your employment status, compensation of [Compensation], and benefits will continue under the existing terms of employment unless otherwise stated. You will continue to report to [Manager Name] and remain subject to company policies and procedures.

Conditions and Actions Required

The extension is being made to allow additional time to review progress on the following areas: [Performance Areas].

During the extension period, you are expected to participate in any agreed support or training activities: [Training/Support].

A formal performance review will take place on [Review Date] to assess progress.

Responsibilities and Acknowledgements

You are expected to meet the objectives and standards outlined by your manager and to attend scheduled review meetings. Your manager will provide ongoing feedback and support, and HR will monitor progress.

Please acknowledge receipt of this letter and confirm acceptance of the extended probation by signing and returning a copy by [Acknowledgement Date].

We expect that this extension will provide a clear opportunity to demonstrate the required performance and fit for the role. If, following the extended probation period, performance and conduct meet the required standards, normal employment status will continue. If expectations are not met, further action may be considered in line with company procedures.

If you have any questions about this extension or require clarification about the expectations, please contact [HR Representative Name] at [HR Contact].

Warm regards,
[HR Representative Name]
[HR Designation]
[Company Name]

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Acknowledgement

I acknowledge receipt of this Probation Extension Letter and accept the terms described above.

Employee Signature: ____________________
Date: ____________________

Disclaimer: This is not to be taken as legal or HR advice. Since employment laws change over time and can vary by location and industry, consult a lawyer or HR expert for specific guidance.