Resignation Acceptance Letter Template for HR

Subject: Resignation Acceptance Letter

Dear [ Employee Name ],

This letter confirms that [ Company Name ] has received and accepted your resignation dated [ Date ] from the position of [ Position ]. Your last working day will be [ Last Working Day ], unless otherwise agreed in writing.

Employment terms:

• Final pay and any accrued leave payout will be processed on or by [ Final Pay Date ] and will include payment for accrued but unused leave in accordance with company policy.

• Company benefits, including [ Benefits ], will remain in effect through [ Benefits End Date ].

Conditions and actions required:

• Please return all company property, including but not limited to [ Company Property ], by [ Last Working Day ].
• Complete any required handover documentation and transfer outstanding tasks to [ Manager Name ] prior to your departure.
• Schedule an exit interview with [ HR Representative ] on or before [ Exit Interview Date ].

Responsibilities and acknowledgements:

• You remain responsible for maintaining confidentiality of company information after your employment ends.
• Acceptance of this resignation is subject to fulfillment of the above actions and standard exit procedures.

Closing paragraph:

We appreciate your contributions during your tenure at [ Company Name ] and wish you success in your future endeavours. Should you have questions regarding the process, please contact [ HR Representative ] at [ HR Contact ].

Warm regards,

[ HR Representative ]
[ HR Title ]
[ Company Name ]

Final note:

Please sign and return a copy of this letter to acknowledge receipt and acceptance of the terms noted above. Signature: [ Employee Signature ] Date: [ Date Received ].