Retrenchment Letter Template

Subject: Retrenchment Letter

Dear [Employee Name],

This Retrenchment Letter is to inform you of a decision affecting your employment with [Company Name]. The purpose of this Retrenchment Letter is to confirm the outcome, provide the effective dates, and explain the terms and actions required.

Employment terms:

• Position: [Job Title]
• Department: [Department]
• Employment type: [Employment Type]

Effective dates:

Your employment with [Company Name] will be terminated effective [Effective Date]. Your last working day will be [Last Working Day] unless otherwise agreed in writing.

Severance and final pay:

You will receive a severance payment of [Severance Amount], inclusive of any applicable accrued but unused leave. Final pay, including outstanding wages and approved benefits, will be issued on or before [Final Pay Date].

Notice and transition:

You will be provided notice of [Notice Period] or pay in lieu of notice as applicable. During the notice period, you are expected to assist with a reasonable handover of duties to [Manager Name] or a nominated representative.

Conditions and actions required:

1. Return all company property including but not limited to keys, electronic devices, access cards, and documentation by [Return Deadline] to [Return Contact].
2. Attend an exit interview on [Exit Interview Date] with [HR Contact] to review final entitlements and provide feedback.
3. Complete any outstanding handover tasks and submit required documentation to [Manager Name] by [Handover Deadline].

Responsibilities and acknowledgements:

Please acknowledge receipt of this Retrenchment Letter and confirm your understanding of the terms by signing and returning the acknowledgement section below or by emailing confirmation to [HR Contact Email] by [Acknowledgement Deadline].

We regret the need for this action and thank you for your contributions to [Company Name]. We will provide support to assist you during this transition, including information about your final pay and any applicable benefits.

Warm regards,

[HR Name]
[HR Title]
[Company Name]

Acknowledgement

I acknowledge receipt of this Retrenchment Letter and confirm that I have read and understood its contents.

Employee signature: ____________________________
Date: [Acknowledgement Date]

Disclaimer: This is not to be taken as legal or HR advice. Since employment laws change over time and can vary by location and industry, consult a lawyer or HR expert for specific guidance.