2 mins readDear [ Employee Name ],
This Role Change Letter is to formally notify you of a change to your role at [ Company Name ]. The purpose of this communication is to confirm the new position, outline any changes to employment terms, specify the effective date, and note any required actions.
Employment terms
Your current title: [ Current Job Title ]
New title: [ New Job Title ]
New reporting manager: [ Reporting Manager ]
Location: [ Location ]
Compensation: [ Salary or Compensation Details ] (if applicable)
Effective date
The change will take effect on [ Effective Date ]. Your new responsibilities and reporting structure will commence on that date unless otherwise agreed in writing.
Conditions or actions required
Please acknowledge acceptance of this role change by signing and returning the acknowledgement below by [ Acknowledgement Deadline ].
If there are any outstanding documents, training, or clearances required, complete these by [ Required Completion Date ].
Any changes to salary, benefits, or hours will be communicated separately and documented in an updated offer or amendment.
Responsibilities and acknowledgements
Your primary responsibilities in the new role will include: [ Key Responsibilities ].
By accepting this role change you acknowledge that you have reviewed the new responsibilities and the terms above and agree to comply with any updated policies and expectations associated with the position.
If you have questions about this Role Change Letter, please contact your manager [ Reporting Manager ] or HR at [ HR Contact Information ].
We appreciate your continued contributions to [ Company Name ] and look forward to your success in this role.
Warm regards,
[ HR Representative Name ]
[ HR Representative Title ]
[ Company Name ]
Acknowledgement (optional)
I, [ Employee Name ], acknowledge receipt of this Role Change Letter and accept the terms outlined above.
Signature: ______________________ Date: [ Date ]