2 mins readSubject: Show Cause Notice
Dear [ Employee Name ],
This Show Cause Notice is issued by [ Company Name ] to request a written explanation regarding the incident dated [ Incident Date ] and the concerns described below. The purpose of this notice is to give you an opportunity to respond before any decision is made.
Details of concern: [ Description of Allegation ]
Employment information: Your job title is [ Job Title ] and your employment start date is [ Employment Start Date ].
Requested action: Please provide a written explanation addressing the matters above by [ Response Deadline ]. Alternatively, you may attend a meeting with [ Manager Name ] on [ Meeting Date ] at [ Meeting Time ] at [ Office Location ] to discuss the issue.
Supporting information: Please include any relevant documents or witness names in your response. If you require a representative or interpreter, notify [ HR Contact Name ] at [ HR Contact Email ] by [ Contact Deadline ].
Possible outcomes: Your explanation will be considered before any determination is made. Failure to respond or attend the scheduled meeting may result in disciplinary action, up to and including termination of employment.
Please treat this matter with priority. If you believe any of the factual details are incorrect, state the correct details in your response and provide supporting evidence where available.
We expect your cooperation in resolving this matter promptly and fairly.
Warm regards,
[ Signature Name ]
[ HR Designation ]
[ Company Name ]
Acknowledgement: I acknowledge receipt of this Show Cause Notice, I have read and understood the contents, and I will respond by [ Response Deadline ].
Employee signature: ______________________ Date: [ Date ]