Termination for Cause Letter Template and Sample

Subject: Termination for Cause Letter

Dear [ Employee Name ],

The purpose of this letter is to inform you that your employment with [ Company Name ] is terminated for cause, effective [ Termination Date ]. This decision follows documented performance or conduct matters that were previously discussed with you.

Position: [ Job Title ]

Employment start date: [ Start Date ]

Effective date of termination: [ Termination Date ]

Reason for termination: [ Reason Summary ]. Specific incidents and prior communications are documented in your personnel file.

Please return all company property, including keys, ID badge, laptop, phone and any company documents, by [ Return Date ]. Access to company systems and facilities will be revoked on the effective date.

Your final paycheck, including payment for hours worked and accrued unused PTO where applicable, will be processed on [ Final Pay Date ]. Information about benefits continuation and final payroll details will be provided by [ HR Contact Name ] at [ HR Contact Email ] or by phone at [ HR Contact Phone ].

Please sign and return the attached acknowledgement form by [ Acknowledgement Due Date ] confirming receipt of this letter and the return of company property.

If you have questions regarding logistics, final pay or benefits, contact [ HR Contact Name ] at [ HR Contact Phone ] or [ HR Contact Email ].

Warm regards,

[ HR Representative Name ]
[ HR Title ]
[ Company Name ]

Acknowledgement (optional): I, [ Employee Name ], acknowledge receipt of this Termination for Cause Letter.

Signature: ________________________ Date: [ Date ]