Calculate your current leave balance, track accruals, manage carry-over days, and project your year-end leave position across all leave types. Free, instant, and no sign-up required.
Add each leave type, enter annual entitlement, carry-over from the previous year, and select your accrual frequency.
Enter leave taken to date and any approved but not yet taken leave. Toggle advanced options for salary-based encashment value calculations.
Instantly see your current balance per leave type, accrued leave to date, projected year-end position, carry-over amount, and leave utilisation rate. Download the PDF summary.
Enter leave year settings and at least one leave type, then click Calculate Leave Balance
Leave Balance = (Annual Entitlement + Carry-Over Days) + Accrued Leave To Date - Leave Taken - Leave Approved Accrual Per Period = Annual Leave Entitlement / Number of Accrual Periods Per Year For Monthly accrual: 20 days / 12 months = 1.67 days/month Accrued Leave To Date = Accrual Per Period x Number of Completed Periods Projected Year-End Balance = Annual Entitlement + Carry-Over Days - Leave Taken Carry-Over Next Year = MIN(Projected Year-End Balance, Maximum Carry-Over Limit) Leave Encashment Value = Unused Leave Days x (Annual Salary / Working Days Per Year) Leave Utilisation Rate (%) = (Leave Taken / Total Available) x 100
Global Annual Leave Entitlement Benchmarks (Mercer / SHRM / CIPD): - Western Europe: 20-25 days statutory | 25-30 days average actual - North America (USA): 0 days federal statutory | 10-15 days average actual - North America (Canada): 10-15 days statutory | 15-20 days average - Australia / New Zealand: 20 days statutory | 20-25 days average - United Kingdom: 28 days (inc. public holidays) | 28-33 days average - Southeast Asia: 7-14 days statutory | 14-20 days average - Middle East / GCC: 21-30 days statutory | 21-30 days average - Latin America: 12-30 days statutory | 15-25 days average Leave Utilisation Benchmarks: - Annual / Vacation Leave: 75%-85% average utilisation (SHRM) - Sick Leave: 65%-80% average utilisation (Mercer) - Casual / Personal Leave: 60%-75% average utilisation (CIPD) - Carry-Over Used: 50%-70% of permitted carry-over days (Mercer)
A leave balance is the total number of leave days an employee has remaining and available to use at a given point in time. It is calculated by combining the employee's annual leave entitlement with any carried-over days from the previous leave year and leave accrued to date, then subtracting all leave already taken or approved within the current leave year.