Leave Balance Calculator - Know Exactly How Much Leave You Have Left
Calculate your current leave balance, track accruals, manage carry-over days, and project your year-end leave position across all leave types. Free, instant, and no sign-up required.
How to Use the Leave Balance Calculator in 3 Steps
Enter Employee and Leave Entitlement Data
Add each leave type, enter annual entitlement, carry-over from the previous year, and select your accrual frequency.
Add Leave Usage Data
Enter leave taken to date and any approved but not yet taken leave. Toggle advanced options for salary-based encashment value calculations.
View Your Leave Balance Results
Instantly see your current balance per leave type, accrued leave to date, projected year-end position, carry-over amount, and leave utilisation rate. Download the PDF summary.
Ready to calculate leave balances?
Enter leave year settings and at least one leave type, then click Calculate Leave Balance
How Is Leave Balance Calculated?
Leave Balance = (Annual Entitlement + Carry-Over Days) + Accrued Leave To Date - Leave Taken - Leave Approved Accrual Per Period = Annual Leave Entitlement / Number of Accrual Periods Per Year For Monthly accrual: 20 days / 12 months = 1.67 days/month Accrued Leave To Date = Accrual Per Period x Number of Completed Periods Projected Year-End Balance = Annual Entitlement + Carry-Over Days - Leave Taken Carry-Over Next Year = MIN(Projected Year-End Balance, Maximum Carry-Over Limit) Leave Encashment Value = Unused Leave Days x (Annual Salary / Working Days Per Year) Leave Utilisation Rate (%) = (Leave Taken / Total Available) x 100
What Is the Standard Leave Entitlement?
Global Annual Leave Entitlement Benchmarks (Mercer / SHRM / CIPD): - Western Europe: 20-25 days statutory | 25-30 days average actual - North America (USA): 0 days federal statutory | 10-15 days average actual - North America (Canada): 10-15 days statutory | 15-20 days average - Australia / New Zealand: 20 days statutory | 20-25 days average - United Kingdom: 28 days (inc. public holidays) | 28-33 days average - Southeast Asia: 7-14 days statutory | 14-20 days average - Middle East / GCC: 21-30 days statutory | 21-30 days average - Latin America: 12-30 days statutory | 15-25 days average Leave Utilisation Benchmarks: - Annual / Vacation Leave: 75%-85% average utilisation (SHRM) - Sick Leave: 65%-80% average utilisation (Mercer) - Casual / Personal Leave: 60%-75% average utilisation (CIPD) - Carry-Over Used: 50%-70% of permitted carry-over days (Mercer)
Frequently Asked Questions
A leave balance is the total number of leave days an employee has remaining and available to use at a given point in time. It is calculated by combining the employee's annual leave entitlement with any carried-over days from the previous leave year and leave accrued to date, then subtracting all leave already taken or approved within the current leave year.
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