Accounts Executive Job Description - Role, Duties and Requirements

The Accounts Executive role is suited to organised, numerate professionals who manage client accounts, billing and routine financial administration. Candidates with experience in account management, credit control or bookkeeping who can prioritise tasks and communicate clearly should apply.

Accounts Executive Job Profile

The Accounts Executive is responsible for maintaining accurate client and ledger records, supporting billing and collections, and assisting with routine financial reporting. This role supports the finance and sales functions by ensuring timely invoicing, resolving account queries and maintaining data integrity.

The purpose of the role is to sustain healthy cash flow and client relationships by managing account administration, following credit procedures and providing clear, timely information to internal stakeholders and clients.

Accounts Executive Job Description

The Accounts Executive will process invoices, monitor outstanding balances and conduct reconciliations to ensure accounts are accurate and current. The postholder will liaise with clients to resolve discrepancies, apply payments and escalate complex queries to senior finance staff when required.

Working within established financial procedures, the Accounts Executive will support month-end activities, prepare routine reports for management and collaborate with sales or account management teams to address billing or contractual issues. The role requires regular communication with internal teams and external contacts, attention to detail and the ability to work to deadlines.

Expectations include maintaining compliance with internal controls, handling confidential financial information professionally and contributing to continuous improvement of account processes. The role may involve periodic workload peaks linked to billing cycles and month-end close activities.

Accounts Executive: Duties and Responsibilities

• Prepare and issue accurate invoices to clients in line with contractual terms.
• Monitor accounts receivable and follow up on overdue balances through professional communication.
• Apply and reconcile client payments, including allocation to appropriate invoices.
• Investigate and resolve client account queries and discrepancies promptly.
• Perform regular reconciliations of client ledgers and supplier accounts where required.
• Support month-end routines such as accruals, prepayments and account reconciliations.
• Produce routine reports on receivables, ageing and cash collection for management review.
• Liaise with sales or account managers to clarify billing issues and contract terms.
• Maintain accurate and organised financial records and documentation.
• Ensure adherence to internal control procedures and financial policies.
• Assist with credit assessments and set up of new client accounts as required.
• Support audit activities by preparing schedules and supplying account information.
• Identify opportunities to improve account processes and contribute to implementation.
• Provide clear handover and documentation when covering other finance functions.

Accounts Executive: Requirements and Qualifications

• Minimum 2 years practical experience in accounts, credit control or similar finance role.
• Formal qualification in accounting or bookkeeping is desirable or equivalent practical experience.
• Good numerical ability and attention to detail when working with financial data.
• Strong written and verbal communication skills for client and internal liaison.
• Organisational skills with the ability to prioritise and meet tight deadlines.
• Understanding of basic accounting principles and common financial processes.
• Experience preparing reconciliations and basic financial reports.
• Confident handling confidential information with integrity and discretion.
• Ability to work independently and as part of a small finance team.
• Customer service focused approach with problem solving and negotiation skills.
• Proficient using spreadsheets and able to learn new systems quickly.
• Attention to process compliance and a willingness to suggest improvements.