Copy Editor Job Description - Editorial Copy Editor Role

We are seeking a meticulous Copy Editor to review and refine written content for clarity, accuracy and consistency. This role is suitable for experienced editors or proofreaders who have strong grammatical skills, sound editorial judgement and the ability to work with authors and stakeholders to prepare material for publication.

Copy Editor Job Profile

The Copy Editor is responsible for ensuring all published content meets the required editorial standards and communicates clearly to the intended audience. The role focuses on correcting grammar, punctuation and spelling, enforcing the chosen style guide, and improving sentence structure and flow without altering the authorial voice unduly.

This position supports content teams by providing quality control across multiple content types, including long form articles, short copy, and technical text. The Copy Editor will liaise with writers, subject matter experts and production staff to resolve queries and ensure timely delivery of final copy.

Copy Editor Job Description

The Copy Editor reviews raw and edited submissions to identify and correct errors in language, formatting and factual consistency. The role requires balancing detailed line editing with broader structural suggestions to improve readability and coherence while preserving factual integrity. Editors will apply and advise on style guide rules, tone and terminology to maintain a consistent voice across content.

Working within editorial schedules, the Copy Editor manages multiple assignments to meet deadlines and production cycles. The post involves checking references and basic facts, flagging potential legal or ethical issues for review, and preparing final proofs for publication. Clear communication with authors and stakeholders is essential to resolve discrepancies and implement agreed changes.

Copy Editor: Duties and Responsibilities

• Edit text for grammar, punctuation, spelling and syntax to ensure linguistic accuracy
• Ensure consistency with the organisation style guide, house style and tone of voice
• Improve sentence flow, clarity and structure while preserving the authorial intent
• Check facts, names, dates and references and flag items requiring verification
• Review formatting and layout details to ensure consistency across publications
• Work with writers to clarify ambiguities and advise on substantive edits where needed
• Prepare final proofs and verify corrections prior to publication or distribution
• Manage multiple editing projects and prioritise work to meet deadlines
• Maintain version control and document changes clearly for stakeholders
• Identify and escalate potential legal, ethical or compliance issues in copy
• Apply inclusive language and accessibility considerations to written content
• Provide constructive feedback to writers to support continuous quality improvement
• Coordinate with production or design teams to resolve layout and pagination queries
• Assist in developing and updating editorial guidance and style notes

Copy Editor: Requirements and Qualifications

• Degree or equivalent qualification in English, Journalism, Communications or a related subject
• At least two years of experience in copy editing, proofreading or related editorial roles
• Excellent command of English grammar, punctuation and spelling in British English
• Strong editorial judgement and attention to detail with a consistent editorial voice
• Ability to apply and interpret style guides and to produce clear style notes
• Proven ability to manage multiple priorities and meet tight deadlines
• Good interpersonal and communication skills for working with writers and stakeholders
• Experience of fact checking and basic verification of references and data
• Understanding of inclusive language and accessibility best practice in written content
• Ability to provide constructive feedback and to mentor less experienced writers
• Strong organisational skills and experience of maintaining version control
• High level of accuracy and a methodical approach to quality assurance