Program Coordinator Job Description and Role Profile

The Program Coordinator role suits organised, detail oriented professionals who support the planning, delivery and monitoring of programmes. Candidates with experience in coordinating cross functional activities, managing stakeholder communications and maintaining programme documentation should apply.

Program Coordinator Job Profile

The Program Coordinator supports programme managers by ensuring day to day activities proceed according to plan. The role focuses on administration, scheduling, reporting and stakeholder liaison to maintain momentum and deliverables across multiple workstreams.

The purpose of the role is to provide reliable coordination and operational support that enables programme leads to focus on strategic priorities. The post requires strong organisational skills, effective communication and an ability to manage competing priorities in a collaborative environment.

Program Coordinator Job Description

The Program Coordinator oversees routine programme administration and acts as a central point of contact for internal and external stakeholders. Responsibilities include maintaining accurate records, preparing progress reports, tracking actions and timelines and escalating risks or issues to the programme manager. The role operates within a structured programme environment and contributes to continuous improvement of processes.

This position requires proactive monitoring of schedules and budgets, supporting team meetings and workshops, and ensuring that decisions and actions are recorded and followed up. The coordinator will support quality assurance activities and ensure compliance with agreed governance and reporting standards. Regular interaction with project teams, suppliers and partners is a core element of the role.

Program Coordinator: Duties and Responsibilities

• Coordinate day to day programme activities and maintain central programme schedules and calendars
• Prepare and circulate meeting agendas, minutes and action logs, and follow up on outstanding actions
• Maintain comprehensive programme documentation, version control and records management
• Track progress against milestones and deliverables and report status to programme leads
• Monitor expenditure and prepare basic budget summaries for review by the programme manager
• Log and monitor risks, issues and dependencies and support escalation processes
• Support procurement and contract administration tasks as required, including simple purchase records
• Coordinate stakeholder communications and maintain contact lists and distribution groups
• Compile data and prepare regular progress and performance reports for governance forums
• Facilitate workshops, training sessions and events, including logistical arrangements
• Support monitoring and evaluation activities by collecting data and maintaining M and E records
• Ensure compliance with programme governance, policies and quality standards
• Assist with resource planning and help identify workload pressures across teams
• Contribute to process improvement initiatives to increase efficiency and consistency

Program Coordinator: Requirements and Qualifications

• Degree or professional qualification in business, management, social sciences or a related discipline, or equivalent experience
• Minimum of two years experience in programme or project coordination or similar administrative role
• Practical understanding of the programme lifecycle and governance arrangements
• Proven ability to manage schedules, priorities and competing deadlines
• Good numerical skills and experience producing basic budget or expenditure summaries
• Strong written and verbal communication skills with experience preparing reports and minutes
• Excellent organisational skills and high attention to detail
• Ability to build and maintain effective working relationships with internal and external stakeholders
• Problem solving mindset with the ability to escalate issues appropriately
• Competence in common office software and confident use of spreadsheets, documents and presentations
• Ability to work independently and as part of a team in a fast paced environment
• Desirable: certification in project or programme management or experience with monitoring and evaluation