Project Coordinator Job Description: Role Profile, Duties and Requirements

This Project Coordinator job description is intended for candidates and hiring teams seeking a clear outline of the role. Candidates with strong organisational, communication and administrative skills who can support project delivery and stakeholder coordination should apply.

Project Coordinator Job Profile

The Project Coordinator supports project teams by organising activities, monitoring progress and maintaining project documentation. The role provides day-to-day administrative and coordination support to ensure projects run to schedule and meet defined objectives.

The post-holder will work closely with project managers, team members and stakeholders to facilitate meetings, produce progress reports and follow up on actions. This role is suitable for professionals with practical project administration experience and a methodical approach to task management.

Project Coordinator Job Description

The Project Coordinator is responsible for coordinating project tasks, maintaining schedules and ensuring transparent communication across the project team. The role requires monitoring deliverables, tracking risks and issues, and supporting resource management to help the project meet its milestones and quality requirements.

Work is typically office-based with periods of hybrid or remote collaboration as required by the project. The Project Coordinator will be expected to manage competing priorities, handle confidential information with discretion and contribute to continuous improvement of project processes.

Project Coordinator: Duties and Responsibilities

• Maintain project schedules and track progress against milestones and deliverables.
• Organise and coordinate meetings, workshops and project events, including preparation of agendas and minutes.
• Prepare, collate and distribute regular project status and progress reports for stakeholders.
• Manage and update project documentation, records and filing systems to ensure version control.
• Monitor project risks and issues, document actions and escalate to the project manager when appropriate.
• Coordinate assignment of tasks and follow up on action items to ensure timely completion.
• Liaise with internal and external stakeholders to support communication and information flow.
• Support basic budget monitoring and procurement administration in line with project procedures.
• Assist with resource tracking and scheduling to optimise team availability.
• Conduct quality checks on deliverables to ensure compliance with project standards.
• Support project onboarding and offboarding activities for team members and suppliers.
• Compile meeting papers, presentations and supporting materials for project gates and reviews.
• Maintain logs for decisions, dependencies and project assumptions.
• Contribute to process improvements and lessons learned to enhance future project performance.

Project Coordinator: Requirements and Qualifications

• Bachelor's degree or equivalent qualification in business, management or a related discipline, or relevant work experience.
• Minimum of two years' experience in project administration, coordination or a related role.
• Strong organisational skills with the ability to prioritise tasks and manage competing deadlines.
• Excellent written and verbal communication skills for stakeholder engagement and reporting.
• Attention to detail and accuracy in documentation and data handling.
• Ability to work both independently and as part of a multidisciplinary project team.
• Good problem solving and analytical skills to identify issues and propose pragmatic solutions.
• Experience in maintaining project documentation and version control.
• Understanding of basic budget monitoring and procurement processes.
• Proactive attitude with a commitment to continuous improvement and process adherence.
• Ability to handle confidential information with discretion and professional behaviour.
• Willingness to adapt to changing priorities and support multiple workstreams simultaneously.