Typist Job Description: Office and Transcription Role

The typist role involves producing accurate, timely typed material for administrative, clerical and specialist teams. Candidates with strong keyboard skills, attention to detail and a commitment to confidentiality should apply. This role is suitable for early career administrators or experienced clerical staff seeking a focused typing position.

Typist Job Profile

The Typist is responsible for converting handwritten notes, audio dictation and rough drafts into clear, professionally formatted documents. The role supports multiple departments by ensuring documents are produced to required standards and deadlines.

The primary purpose is to maintain high standards of accuracy and presentation while managing a steady volume of work. The typist must follow style guidance and document management procedures to support operational efficiency.

Typist Job Description

The typist prepares letters, reports, forms and other documents from written notes, templates and recorded material. Work typically involves formatting text, checking grammar and spelling, and performing routine quality checks before submission. Tasks are undertaken under general supervision and may require prioritising competing deadlines.

Work takes place in an office environment or as part of a remote administrative team, with periods of concentrated keyboard work. The role requires regular liaison with colleagues to clarify content, update records and ensure that document versions are controlled. Confidentiality and professional handling of sensitive information are essential.

Expectations include maintaining consistent accuracy, meeting turnaround targets and adapting to varying volumes of work. The typist may be asked to support additional administrative tasks such as basic data entry, document archiving and template maintenance as required.

Typist: Duties and Responsibilities

• Type correspondence, reports, minutes and other documents from handwritten or recorded source material.
• Transcribe audio dictation accurately and proofread transcripts for clarity and correctness.
• Format documents to meet organisational style and presentation standards.
• Perform basic data entry and update databases or records with typed information.
• Check spelling, grammar and punctuation and correct typographical errors.
• Manage document versions and ensure files are named and stored appropriately.
• Prioritise tasks to meet deadlines and respond promptly to urgent requests.
• Maintain confidentiality when handling sensitive or restricted information.
• Use templates and standard layouts to ensure consistency across documents.
• Carry out routine quality checks and flag inconsistencies or missing information.
• Coordinate with colleagues to confirm content and resolve queries about text or data.
• Prepare printed or electronic documents for distribution and archiving.
• Support basic administrative duties such as photocopying, scanning and filing where required.
• Keep typing skills and knowledge of document standards up to date through regular practice.

Typist: Requirements and Qualifications

• Proven typing experience in an office or administrative setting.
• Typing speed of at least 60 words per minute with a high level of accuracy.
• Strong command of English grammar, punctuation and spelling.
• Good attention to detail and ability to spot and correct errors.
• Competence with word processing and basic document formatting functions.
• Ability to manage time effectively and prioritise multiple tasks.
• Experience transcribing dictated material is desirable.
• Discretion and ability to handle confidential information professionally.
• Clear communication skills and willingness to follow instructions.
• Organisational skills and a methodical approach to document control.
• Basic numeracy for simple data checking and entry tasks.
• Ability to work independently and as part of a team to meet deadlines.
• Formal qualifications such as GCSEs or equivalent in English are an advantage.